University Maps

Print Friendly

University Policy Number 1115

Categorized:

Responsible Office: ,

Policy Procedure:

  • N/A

Related Law & Policy:

  • N/A

I. SCOPE

This policy applies to all George Mason University academic and administrative offices, all faculty and staff, and anyone representing the university who produces or distributes campus or university maps.

II. POLICY STATEMENT

Any individual, office, department, academic unit and any associated affiliations that use a campus or university map (including those used on web sites) must obtain their map from a project manager in the Office of Creative Services, a division of University Relations.

III. RESPONSIBILITIES

The Office of Creative Services is responsible for annually updating and distributing the university maps by working in conjunction with the appropriate personnel to ensure the updates are accurate and timely.  Maps are usually updated in June and July.

Fairfax Campus Map

The Fairfax Campus map produced by Creative Services for University Information to distribute is the foundation for other maps such as the parking map and the accessibility map.  University Information is responsible for compiling the changes.  The Vice President of University Relations or his/her designee is responsible for approving the map.

Prince William Map
The Prince William Campus map is produced by Creative Services for University Information and Prince William Administration.  University Information is responsible for compiling the changes.  The Chief Executive Officer for the Prince William Campus is responsible for approving the map.

Arlington Campus Map

The Arlington Campus map is produced by Creative Services for University Information and Arlington Administration.  University Information is responsible for compiling the changes.  The Chief Executive Officer for the Arlington Campus is responsible for approving the map.

Loudoun Site Map

The Loudoun Site map is produced by Creative Services for University Information and Loudoun Administration.  University Information is responsible for compiling the changes.  The Chief Executive Officer for the Loudoun site is responsible for approving the map.

Online Maps
Maps of George Mason University developed for use online should be reviewed by University Information and approved by The Vice President of University Relations.

IV. COMMUNICATION PROTOCOL

The following offices will be notified by University Information prior to updating the Fairfax, Arlington, and Prince William Campus map and Loudon site map: Compliance, Diversity, and Ethics;  Events Management; University Life; Facilities; University Services; Safety Office; University Police; Center for the Arts; Admissions; Patriot Center; and Intercollegiate Athletics.

Final review and coordination of modifications to the Fairfax, Arlington, and Prince William Campus map and Loudoun site map will be the responsibility of the director of University Information and the Creative Services project manager producing the updates.

After the maps for all campuses and sites have been updated, University Information will make them available to the campus community.  The map will be available for download as a pdf, jpeg, and eps file on a university web site.  University Information will also give the map to Print Services for print-on-demand uses.

When the updated maps are available for download, an announcement with a link to the downloadable maps will run in E-files and on the Daily Gazette.

The following offices will be notified directly after the map has been updated: Print Services; Electronic Publications; Compliance, Diversity, and Ethics; Events Management; University Life; Facilities; University Services; Safety Office; University Police; Center for the Arts; Admissions; Patriot Center; and Intercollegiate Athletics.

Once the map is updated, University Information will work with Facilities to produce the outdoor walking maps for the Fairfax Campus.

V. AMENDMENTS AND ADDITIONS

All amendments and additions to this policy are to be reviewed and approved by the Office of the Vice President for University Relations and the Office of the Senior Vice President for Finance and Planning.

VI. EFFECTIVE DATE AND APPROVAL

The policies herein are effective July 1, 2010.  This Administrative Policy shall be reviewed and revised, if necessary, annually and to become effective at the beginning of the university’s fiscal year, unless otherwise noted.

Approved:

_/S______________________
Maurice W. Scherrens
Senior Vice President

_/S_______________________
Peter N. Stearns
Provost

Date approved: June 1, 2005

Revision approved: August 24, 2010