University Affiliated Social Media Sites

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University Policy Number 1127

Categorized:

Responsible Office:

Policy Procedure:

Related Law & Policy:


I. SCOPE

This policy applies to all Mason students, employees and contractors.

II. POLICY STATEMENT

Mason may use Social Media Sites for University purposes.

Students, employees, and contractors may not create any Affiliated University Site without permission from an authorized Mason official.  Students, employees, and contractors may not represent in any way that any Social Media Site account or presence created without authorization is an Affiliated University Site.

Only authorized Affiliated University Sites may use Mason-owned logos or trademarks.  Students, employees and contractors shall not use any Mason logo or trademarks without permission from the Vice President for University Relations.  No student, employee or contractor may use any Mason-owned logo or trademark for personal use.

Students, employees and contractors who use or administer any Affiliated University Site must: (a) comply with all policies established by the Social Media Site service provider, and (b) safeguard confidential information, and (c) not publish any copyrighted material, trademarks, or other intellectual property without express written permission from the publisher or other owner of such intellectual property.

Affiliated University Sites must be accessible by all appropriate authorized university employees or contractors.  Administrative access to Affiliated University Sites must not be limited to one person.
III. DEFINITIONS

Social Media Site:  A Social Media Site is an online service designed to facilitate personal social interactions, including social networking sites.

Affiliated University Site: An Affiliated University Site is an account or presence on a Social Media Site created or administered by an employee or contractor, for University purposes, within the scope of her or his employment.

IV. RESPONSIBILITIES

Prior to creating an Affiliated University Site, employees or contractors must receive permission from an authorized Mason official.

The person responsible for or who administers an Affiliated University Site must comply with the University Affiliated Social Media Sites Procedures.

V. OTHER INFORMATION

Employees and contractors must be aware of and comply with the following policies, as applicable:

Virginia Department of Human Resource Management (DHRM) Policies:
Policy 1.60 Standards of Conduct
Policy 1.75 Use of Electronic Communications and Social Media (rev 3/17/2011)
Policy 1.80 Workplace Violence
Policy 2.30 Workplace Harassment

VI. COMPLIANCE

Any violation of this Policy must be referred to University Relations.

V. EFFECTIVE DATE AND APPROVAL

This policy shall be effective July 26, 2011.

Approved:

_/S______________________
Maurice W. Scherrens
Senior Vice President

_/S_______________________
Peter N. Stearns
Provost

Date approved: August 15, 2011