I. Scope
This policy applies to all University students, employees, volunteers, and visitors using university facilities or participating in university sponsored or affiliated activities.
II. Policy Statement
The purpose of this policy outlines the requirement for reporting crimes, injuries, accidents, acts of violence, and other emergencies that occur on any property owned or operated by the University. Safety, security, and insurance considerations require that the reporting of crimes, accidents, injuries, collisions, and property losses be consistent as to form, timing, and responsibility.
III. Definitions
Accident: means any unwanted or unintended event on university property or is part of a university sponsored or sanctioned event (on or off campus) that results in or could result in injury, death, or damage to personal or university property (including collisions or damage involving state owned/rented or employee operated vehicles used for work related travel). Accidents that do not result in injury, death, or property damage must be reported to assist the university in mitigating or preventing future accidents.
Crime: means any action or condition that violates, federal, state, and local laws or ordinances. Crimes include Clery Crimes outlined in University Policy 1412: Reporting of Cleary Act Crimes and/or Prohibited Sexual Conduct.
Fire: means any non-permitted, unapproved, prohibited, or unintended fire or use of fire on university property. Approved open flames, use of grills, or other approved flame producing devices (see George Mason University Fire Safety Plan), that result in personal or university property damage must be reported.
Other Emergency: means any conditions that presents a threat or danger to safety, disrupts university operations, displaces or restricts the movement of campus populations, or cannot otherwise be resolved by the effected university unit(s).
IV: Compliance
If someone is in immediate danger or a crime is in progress, contact 911 or University Police (703) 993-2507. The heads of departments and activities shall ensure the proper and expeditious reporting of all crimes, accidents, fires, or other emergencies. All employees of the University are required to report incidents to which they are a witness, victim, or have been arrested or charged with a crime.
Initial reports of crimes, emergencies, acts of violence, suspicious persons or items, property damage, or deaths must be made to university Police. Employee, visitor, and student injuries, safety concerns, vehicle collisions, and hospitalization must be reported to Risk, Safety, & Resilience. The following table provides examples of the types of incidents (and whom they must be reported to) that include but are not limited to:
| University Police | Risk, Safety, Resilience | Supervisor |
| Crimes | Student/Employee injuries | Employee injuries |
| Acts of violence | Visitor injuries | Visitor injuries |
| Suspicious person | Vehicle collisions | Unsafe conditions |
| Suspicious package | Driving infractions | Criminal charges or convictions |
| Property damage | State property damage | Other emergencies |
| State vehicle collisions | Employee hospitalizations | |
| Death on campus | Employee death on campus | |
| Medical emergencies | Unsafe conditions | |
| Fire | Other emergencies | |
| Other emergencies |
- Contact University Police: (703) 993-2810
- (703) 993-2817 TTD/TTY
- (703) 993-4111 Anonymous Tip Line
- Crime Solvers Tip Report – Anonymous
- Campus Security Authority Crime Statistics Reporting Form
- RAVE Guardian
Contact Risk, Safety, & Resilience:
- (703) 993-2507
- [email protected]
- Risk, Safety, & Resilience Contact Form
- Employer’s First Report of Injury Form – Employee injuries or occupational exposures to hazardous substances or conditions
- Incident Report Form
- Student or visitor injuries or exposures to hazardous substances
- Damage, theft, or loss of student or visitor person property (non-vehicular)
- Concerns regarding campus safety (e.g., physical conditions, work conditions, exposure to harmful substances).
- Property Loss Form – Damage, theft, or loss of University property.
- Auto Loss Notice Form – Automobile collisions; stated owned vehicles or vehicle collisions associated with University business operated by university employees (e.g. rental vehicles and work-related travel).
University Policy 2208 Violence Prevention prohibits behavior that constitutes violent or abusive conduct. Engaging in behavior that creates a risk of physical injury or poses a risk to the safety of another person is strictly prohibited; such behavior must be promptly reported to University Police and/or through George Mason’s Violence and Awareness and Prevention website: https://stopviolence.gmu.edu.
VI. Dates
A. Effective Date:
This policy is effective upon the date of the signature by the Senior Vice President and Chief Operating Officer and the Provost and Executive Vice President.
B. Date of Most Recent Review:
May 28, 2025
VI. Timetable for Review
This policy, and any related procedures, shall be reviewed biannually.
VII. Signatures
Approved:
_/S______________________
Julie Zobel
Senior Vice President & Chief Operating Officer
_/S_______________________
James Antony
Provost and Executive Vice President
Date approved: August 31, 2005
Revision approved: June 8, 2007
Revision approved: January 31, 2021
Revision approved: May 28, 2025
Page last updated: June 9, 2025