Death in Service
University Policy Number 2211
Categorized: Human Resources and Payroll
Responsible Office: Human Resources and Payroll
Policy Procedure: N/A
Related Law & Policy:
The policies contained herein apply to Human Resources, all Heads of Departments and Activities, University Police, the Office of Strategic Communications, University Controller, and all employees with respect to notification of the death of an employee or an employee’s spouse. The provisions are applicable to responsible parties at all campuses of George Mason University.
II. POLICY STATEMENT
The University is concerned about the health and well-being of its employees and recognizes that expressions of sympathy are a means of reinforcing this concern. These expressions also provide an opportunity for the bereaved employee or family to be made aware of the assistance that the University community can provide.
Employees should advise their spouse or next of kin to notify the University in case of death. The death should be reported to the Department or Activity Head or designee, who will immediately inform Human Resources so that life insurance and retirement benefits can be initiated. Human Resources also will:
· Advise the Accounts Payable Manager to send a charitable donation, if requested by the family; and
· Provide other assistance as necessary or requested.
IV. EFFECTIVE DATE AND APPROVAL
This policy is effective December 1, 2003. This policy shall be reviewed and revised, if necessary, annually to become effective at the beginning of the University’s fiscal year, unless otherwise noted.
Maurice W. Scherrens
Senior Vice President
Peter N. Stearns
Date approved: December 17, 2003
Revised: February 11, 2013
Revised: November 3, 2014
Revised: November 18, 2014
Revised: April 10, 2017