Preferred Name Policy

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University Policy Number 1143


Responsible Office:

Policy Procedure: N/A

Related Law & Policy: N/A

I. Scope

This policy applies to all University students.

II. Policy Statement

A student may designate and use a Preferred Name for University purposes, except when use of a legal name is required by the University or by law.

A student may designate a Preferred Name in University information systems only when such systems allow for such designation.

The University will ordinarily use a student’s Preferred Name in university communications and reporting except when use of a legal name is required by the University or by law. By way of example but not limitation, Preferred Names will be reflected on class rosters, in Blackboard, in Patriot Web (including Degree Works), and in directory listings including email address.

A student’s legal name shall be used for billing, verification of enrollment, payroll, official transcripts, communication with external authorities, or as otherwise required by the University or by law.  A student’s identification card must display only the student’s legal name.  The University may identify students by both legal name and Preferred Name at any time.

A student may not use a Preferred Name for any kind of misrepresentation.  A student may not use profanity in a Preferred Name.

III. Definitions

“Preferred Name” means a first name other than the student’s legal name by which the student prefers to be identified, which has been designated by the student in the Banner system.

IV. Compliance

University employees are encouraged to use a student’s Preferred Name.

V. Forms

 Students may designate a Preferred Name in Banner through the Patriot Web site.

VI. Dates:

 A. Effective Date:

This policy will become effective upon the date of approval by the Senior Vice President for Administration and Finance and the Provost and Executive Vice President.

B. Date of Most Recent Review:


 VII. Timetable for Review

This policy, and any related procedures, shall be reviewed every three years or more frequently as needed.

VIII. Signatures



Senior Vice President for Administration and Finance


Provost and Executive Vice President

Date: 12/19/2016